Workflow Audit
Analyse this current workflow. Identify bottlenecks, unnecessary steps, delays, and friction points.
This prompt
Act as a process improvement specialist. Analyse this current workflow: [Describe the process step by step] Identify bottlenecks, unnecessary steps, delays, and friction points. Suggest a clearer and more efficient version of the workflow. Prioritise the most impactful changes.
Related prompt
Turn this process into clear workflow documentation: [Describe the process] Make it easy for someone new to follow. Use simple language, a logical structure, and clear step-by-step instructions.
All Productivity prompts
Meeting Notes to Decisions and Actions Prompt
Converts a transcript or rough notes into decisions, owned action items and open questions, without assigning anything the meeting did not.
Automate a Workflow
Review this workflow and suggest which parts can be automated.
Client or Project Workflow
Cover the full journey from first enquiry to final delivery and follow-up.
Content or Creative Workflow
Include stages for ideation, creation, review, approval, publishing, and performance review.
Continuous Improvement Plan
Review this workflow and suggest how to improve it over the next 30–90 days.
Daily Prioritisation
Help me prioritise my tasks for today. Consider deadlines, impact, and energy required. Suggest the top 3 tasks I should focus on and why.
Decision Making
Help me make a decision about your decision. List the main options, pros and cons of each, key risks, and a recommended choice with reasoning.
Design a New Workflow
Help me design a clean and efficient workflow for your process or goal.
Email Drafting
Write a clear and professional email about your situation.
Feedback Request
Help me write a message requesting constructive feedback on your work/project.
Get High-Quality Feedback on Your Work
You get useful feedback even when no one else is available.
Improve Your Thinking with Better Questions
Sometimes the biggest value is not answers — it’s better questions.
Make Better Decisions
It turns vague thinking into structured decision-making.
Meeting Preparation
Help me prepare for an upcoming meeting about your topic.
Personal Productivity Workflow
Focus on prioritisation, deep work blocks, regular reviews, and reducing decision fatigue.
Plan Projects and Initiatives
It brings structure to ideas that otherwise stay vague.
Prepare for Important Meetings
You walk into meetings more prepared and more focused.
Prioritise Your Work Clearly
It forces clarity and reduces the feeling of being busy without progress.
Problem Solving
Help me break it down, identify root causes, and suggest practical solutions ranked by impact and ease.
Process Improvement
Suggest ways to make it faster, clearer, or less stressful while maintaining quality.
Progress Update
Help me write a clear progress update on your project.
Run a Weekly Work Review
It builds reflection and continuous improvement into your routine.
Simplify a Complex Process
This workflow feels too complicated. Simplify it while protecting quality and important checks.
Solve Work Problems Faster
It prevents you from jumping to solutions too quickly.
Structured Decision-Making Prompt
A two-round prompt: the model questions you first, then weighs your options against your criteria and argues against the one you already favor.
Task Delegation
Write a clear briefing that includes context, expected outcome, deadline, and what success looks like.
Team Workflow Clarification
Create a clear team workflow for your process.
Turn Rough Notes into Professional Output
It saves time and raises the quality of your written work.
Weekly Planning Prompt
Checks your task list against the hours you really have, picks the few outcomes that matter and lays out a day-by-day plan with a cut list.
Weekly Review
Help me run a weekly work review. Ask me the right questions about progress, priorities, energy, and what to improve next week.
Workflow Audit
Analyse this current workflow. Identify bottlenecks, unnecessary steps, delays, and friction points.
Workflow Documentation
Turn this process into clear workflow documentation.
Write Clearer and Stronger Messages
You communicate more clearly and reduce back-and-forth.
Related guides
Guide
Top 10 AI Prompts for Workflow Improvement (2026)
Practical prompts to audit, design, simplify, automate and document better workflows.